Hello
ASG EVENT MANAGER
The ASG EVENT MANAGER is the Operating System to manage Chapter PickUp Events. This page will explain the various things that can be done using this special tool.
To access the tool click the button below.
Chapter Profile
The Chapter Administrators complete their Profile. This is handled using 3 different tabs.
- Profile Details; includes Chapter Information and setting up certain defaults, such as the default drop off address for the food that is collected.
- Resources; these are the graphics and text people will see when they go to the specific Chapters Landing page; their logo, banner, Chapter title, Needs List, and other images give the Chapters Landing Page a local feel
- Zone Details; The Chapter Admin enters the zip codes that are within the territory being served. In addition they will have a tool to draw a boundary area with a polygon or other shape. The boundary can be useful if a zip code is in a low populated rural area that is too large to be entirely included in the area served.
Click or swipe on the different images in the Photo Gallery below for screen shots from the Chapter Profile Management Screens.
Manage Zones, Drop Off Locations, and Users
Chapter Administrators have tools to manage Zones, Drop Off Locations and Users.
- ZONES: A zone is a ZipCode. Before creating events the Zip Codes for the Area Covered area added.
- DROP OFF LOCATIONS: A Chapter determines where to deliver the food. Some Chapters deliver all the food to a single Pantry or Food Bank, others deliver to many Pantries. Each Chapter determines this. Later on, when assigning Drivers, they either drop off at the Chapters default drop-off location or they can be given a specific drop off that comes from the Drop Off Locations list.
- USERS: A USER is a donor or driver. When Users sign up they declare if they wish to be a donor, driver or both. The Chapter Administrator can open any Users Profile. This can be useful if a User were to contact the Chapter with a particular problem. For example, perhaps they are moving and don’t know how to edit their own profile.
Click or swipe on the different images in the Photo Gallery below for screen shots to manage zones, drop off locations and users.
Event Planning
Once enough Users have signed up on the site the Chapter Administrator can set up an Event. They do this by selecting any of the zip codes or all of the zip codes, picking the date and time.
If the event is an introductory “Join Us Event” they can copy and paste a special QR Code onto the graphics program they are using to go with the Brown Paper Bag. More details on this can be found on the “Join Us Event” page. They also can add special text that the donors will see when the click the QR codes link.
The Event Planning tool has several features;
- Any event can be repeated by clicking on the + symbol next to the event. This is useful because it copies the zip codes and start/end time. The date is then adjusted to the required date. A common cycle is to repeat an event every other month, on the same ‘2nd Saturday of the month’ as an example.
- Clicking the pencil allows any event to be edited.
- Clicking the car opens the “Driver Management Tool” explained further down.
- Clicking the “eye” allows the event details to be displayed.
The Driver Selection Tool is necessary because the Chapter Administrator must determine who will be drivers. In most cases there are more drivers signed up than will be needed for a given event. (If there aren’t enough drivers the Chapter Admin can use the messaging tool to get more to volunteer, more on this in the “Messaging” section further down the page).
DRIVER SELECTION TOOL
The Driver Selection Tool provides metrics on how many drivers might be needed, and then allows the Chapter Administrator to select that amount to receive an initial email to request their participation.
As drivers respond to the emails that information is visible for the Chapter Administrator to review. Based on this response information, the Chapter Admin sends out more emails until enough drivers have confirmed participation. There are also metrics for the Chapter Admin to use which help select drivers based on their past level of participation.
Click on the images in the following Photo Gallery to see the various screen shots to manage zones, drop off locations and users.
CREATE ROUTES:
A day before the event the Chapter Admin will begin finalizing the event. They will then create the routes. After reviewing they then send the routes to the drivers using buttons in the Driver Selection Tool.
Click or swipe on the different images in the Photo Gallery below for screen shots to create and manage pickup events.
Donors and Drivers Page
Donors and Drivers are the heart and soul of A Simple Gesture. Your greatest contribution is bringing them into the program. We want their experience to be as “Simple” as our name suggests so the keep donating in the future.
There are many ways Donors and Drivers might come to your Landing Page. Perhaps you held a “Join Us Event”, made a presentation somewhere, or found some other way to get their interest.
Their first step in the ASG Event Manager is to register. But even this can be simplified, the Chapter Admin can enter their email and address for them.
Once registered they can tell us if they want to be a donor, driver or both.
When an event is scheduled the donors will get notifications via email (and soon text) to verify if they can participate. Drivers take another step, which is explained in the “Event Planning” section above.
As the event draws near the donors and drivers receive reminders which also allow them to change their status.
On the day of the event the drivers receive their routes, along with buttons to get turn by turn directions from google maps. As they complete each stop they also can put the outcome along with any relevant notes.
The last “stop” for each driver is the drop-off location which was defined by the Chapter Admin in the Event Planning stage (see section above).
Click or swipe on the different images in the Photo Gallery below for screen shots showing what donors and drivers will see.
